Important Messages

SYSTEM STATUS -NORMAL

Two Factor Authentication (2FA) for Reynolds and Reynolds

It is now required for any staff in the below roles. When you set up your account, I strongly encourage you to set up your cell phone as an additional verification source.

Department Managers
Accounting
Service Advisors
Finance Managers
Parts Staff

How to Sign On to the POWER System Using dlrSecured Identity Management for the First Time

After you have been enrolled in dlrSecured Identity Management, you must sign on to the POWER System using dlrSecured. For employees signing on to the POWER System using dlrSecured for the first time, this process includes multifactor authentication (MFA), allowing employees to sign on only after verifying their identity by entering a verification code sent to them in an Email message or SMS text message.

1. Access the POWER System.

Signon

2. Click the Sign in with dlrSecured button on the User Sign-On window. The Enter Your Email User ID window displays.

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3. Enter the Email address linked to dlrSecured in the Email field. All emails will be your current computer login followed by @somdauto.com. For example, if your login to your computer is LSMITH the email you would enter will be LSMITH@SOMDAUTO.COM
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4. Click the Next button to sign on using the Email address entered in the Email field. The Enter Your Password window displays.

Password

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5. In the Password field, enter your current password for the POWER/UCS System. Please use ALL CAPS when entering your current Reynolds/Reynolds password

Click the Next button.

6. Enter a new password in the New Password field.

If you use docuPAD your new password should only include characters available for the docuPAD^® onscreen keyboard.

The strength of your password displays.

The new password must be rated as "Strong". Refer to Creating a Strong Password for more information about creating a strong password to use with dlrSecured.

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7. Re-enter the new password in the Repeat New Password field.

Click the Next button.

8. The Enter Your Verification Code window displays.

Code

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9. Click the Request Code button. A verification code is sent in the selected verification method.

10. In the Verification Code field, enter the code received using the selected verification method. Click the Submit button.

11. The sign-on process is complete, and the POWER Home Page displays.

Advanced Topics

Automatically Use the dlrSecured Identity Login Screen to Sign On to the POWER System

To automatically display the dlrSecured Identity Login screen when signing on to the POWER System, select the Default this device to dlrSecured Identity Login check box on the User Sign-On window. For shared PCs, this check box can be selected after each employee has been enrolled in dlrSecured. For PCs assigned to individual users, this check box can be selected after the employee has been enrolled in dlrSecured. By selecting this check box, employees can complete the sign-on process without first accessing the User Sign-On window.

Stay Signed On to dlrSecured

To stay signed on to dlrSecured after closing the POWER System or when accessing a different Reynolds application, such as the Digital Retail Platform, select the Stay signed in with dlrSecured check box on the User Sign-On window. When this check box is selected, you can close and reopen the POWER System without signing on again. In addition, you can access other Reynolds and Reynolds applications, such as the Digital Retail Platform, without signing on to the application again.

Creating a Strong Password

Character classes are used to determine the strength of a password. To create a more secure password, a mix of character classes (upper case, lower case, numerals, and special characters) should be used. Use the following guidelines when creating a password to use with dlrSecured.

Passwords must be at least 15 characters if 2 character classes are used.
Passwords must be at least 30 characters if only 1 character class is used.
Passwords must be at least 8 characters if 3 character classes are used.

In addition, commonly used passwords, such as password1234, are not valid and cannot be used.

Setting Up Additional Verification Methods

Additional verification code methods can be set up by employees after they have signed on to the POWER System using dlrSecured. These verification codes can be sent through SMS text message or displayed on a third-party mobile app. For a procedure on setting up additional verification methods, refer to How to Update Verification Methods for dlrSecured Identity Management.

Computer Security

There have been some very recent attempts to gain access to our internal systems via email phishing (Click here to learn about Phishing emails) attempts. While the security programs and procedures we have in place have helped to protect us from possible attacks they are not a 100% solution. In order to get as close to 100% safe as possible we need you, the user, to be very vigilant when getting emails or pop-ups on your PC. Here are a few things to keep in mind when looking at an email or pop-up to determine if it is legitimate.

Do not click on any links unless you first have placed the mouse over the link and verified the address it is sending you to matches what you expect it to be. ALWAYS HOVER before any click.
Do not open any attachments unless you were expecting them.
FORWARD any emails that you are unsure of to techsupport@somdauto.com and Scott or I will look and advise you if ok.
If you click on something that you determine after the fact that may be suspicious call 9000 (8000 for VA Store) immediately. Do not wait. Time is critical.
Microsoft will never put a pop-up on your PC asking you to call a toll-free number, like NEVER.
If you get any warnings on your PC call 9000 (8000 for VA Store) immediately, do not click or call anyone else.
Do Not access personal email (Google Yahoo etc.) from company devices

When you call 9000 (8000 for VA Store) if we are not in the office it will roll to my cell phone. If I am awake, 7 days a week, I will answer it.

Below are some things we have done and will be doing to make us safer.

All access to non-company emails like Google and Yahoo etc. will be blocked from company computers, there will not be any exceptions, so don’t ask. If you need to check your personal email you will need to do so on your cell phone when connected to employee or customer wi-fi.
No user will be allowed to install any software without permission from Scott or myself.
Email security will continue to be strict so keep an eye out for possible blocked email issues.
Through our Firewall appliances, we will be looking for staff that uses VPN or other workarounds to access portions of the internet that we have blocked.
Always conduct company business on company email.

Are you missing out on free money?

Enroll in the Waldorf Ford, Inc. Salary Deferral 401(k) Plan and maximize your matching contributions today! Make Financial Fitness a goal for the 2022 Plan Year!

To help you save for retirement, Waldorf Ford makes discretionary matching contributions in an amount equal to 50% of your 401(k) deferral contributions, up to 4% of eligible compensation. This “free” money is one of the reasons why it makes good financial sense to participate in the 401(k) Plan.

How to calculate the maximum matching contribution

You will need to multiply your eligible pay by 4% then multiply that number by 50%. For example: Waldorf Ford will match $.50 for every dollar you contribute. Each year, there is a limit of 4% of your gross salary that Waldorf Ford will match. Therefore, an individual with a salary of $50,000 who contributes at least 4% to the Plan will receive a total matching contribution from Waldorf Ford of $1,000!

How to enroll on change your contribution amount

Enrolling is easy! You can simply go online at American Funds or call their participant center at myretirement.americanfunds.com or call the toll-free number, (800) 204-3731. You can also call our CAPTRUST Financial Advisors for additional help! The easiest way to make an investment advice phone appointment is to schedule it online at www.captrustadvice.com. You can also call CAPTRUST directly at (800)-967-9948.

Who is CAPTRUST and how can they help me?

Expert Advice to Help You Retire with Confidence

If you’re like most retirement plan participants, you may struggle with feeling confident about making financial decisions regarding how much to save, or how to invest. Waldorf Ford, Inc. believes in helping you make the most of your benefits in order to help you build a solid financial future. That’s why we’ve hired CAPTRUST as a resource for investment advice, and to help you with these important decisions.

Who are they? CAPTRUST is an independent investment advisory firm that provides investment advice to Waldorf Ford’s retirement plan committee and plan participants. Employees who need help navigating their retirement benefits and other financial priorities (e.g. budgeting, debt, credit, college savings) can rely on CAPTRUST’s participant advice program. CAPTRUST has been helping individual participants like you for over 25 years, by providing personalized advice. To learn more about the firm, visit www.captrustadvice.com.

Is this investment advice part of my benefits package? Yes, CAPTRUST is here to provide you with access to professional, unbiased investment advice. CAPTRUST will not sell you any products – their services are made available to you as part of Waldorf Ford, Inc.’s retirement plan benefits package. When you work with CAPTRUST they will work with you to create a Retirement Blueprint™, a comprehensive planning tool tailored to your individual needs. A Retirement Counselor will guide you through the decision-making process and provide you with individual advice such as to how much you need to save, how to invest your retirement assets and how to integrate your information alongside your spouse’s accounts and /or other investments.

How to Spot a fake ("Phishing") email

We have been noticing an increase in fake emails lately, I guess the bad guys are stuck at home also. A few things to know and check so you don't get scammed or worse lose data

Were you expecting the email from someone? If not and it contains a link or attachment don't click
Does the email it is from make sense?
Do you know an African Prince that would leave you money? If not don't click
Place your mouse over the link, don't click, and see if what shows matches the email.
1. i.e. if the email is from Wells Fargo and the link it pointing to www.goingtoscamyou.com then it is more than likely bad.

An example of the above, I received the below today and thought it would be a great example to share. The first thing to notice is the email says it is from FedEx but the email in brackets to the right is <snp@bncsnp.com> not @fedex.com. Also, when you hover over the links you can see that the links were pointing you to a website that was not a FedEx site. ispot.cc is not fedex.com.

BadStuff

Stay safe and help protect yourself and maybe learn a few things by reading a more in-depth article by clicking this link. Trust me it is ok, hover and see, look in the bottom left corner when your mouse is over the word Link.

VERY IMPORTANT WI-FI Access Rules

ONLY company-owned or computers with specific permission are authorized to use SOMDAUTO WI-FI. All other devices are required to use Employee_Access for WI-FI. If you are using SOMDAUTO without permission your device will be blocked from all WI-FI access.

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